May 2021

FDP May 2021 Virtual Meeting

Agenda and Session Descriptions

(All times are Eastern Daylight Savings Time)

 

Monday, May 24

 

11:00 – 12:30

Plenary – Addressing Structural and Systemic Racism through a Focus on the Funding Process

 

Description – Increasingly, the scientific community and federal funding agencies have aimed at identifying and addressing structural and systemic racism in order to remove barriers to racial equity in the biomedical research workforce. This panel session will introduce and discuss recent initiatives and how institutional partners can make a difference to create a more diverse, inclusive, and effective research workforce across the U.S.

 

Moderators – Michele Masucci, Co-Chair – FDP; Alex Albinak, Co-Chair - FDP

 

Speakers – TBD

 

 

1:00 – 3:00

Federal Agency Updates

 

3:30 – 5:00

Operationalizing & Harmonizing Open Research Policies - Lessons from the NASEM Roundtable

 

Description – The National Academies of Sciences, Engineering, and Medicine’s Roundtable on Aligning Incentives for Open Science brings together senior leaders from universities, funding agencies, societies, foundations, and industry to develop actionable guidance and resources for efficiently and intelligently aligning research incentives with open practices.  This session will delve into the ways in which research stakeholders are collaborating to coordinate open research policies, language, instruction, infrastructure, and incentives.  It will also explore - from the perspective of a university leader, a government agency representative, and the head of a philanthropic organization - the practical considerations that go into balancing the benefits of open research (including transparency, replicability, collaboration, and trust in science) with some perceived risks (intellectual freedom, IP and commercialization, unfunded mandates).

 

Speakers – Greg Tananbaum, Director, Open Research Funders Group; Chris Bourg, MIT Director of Libraries; Geeta Swamy, Associate Vice President for Research at Duke University and Vice Dean for Scientific Integrity at Duke University School of Medicine; Jerry Sheehan, Deputy Director of the National Library of Medicine; Maryrose Franko, Executive Director of the Health Research Alliance

 

 

5:30 – 6:30

All Comers Happy Hour

 

Description – Many of the committees and subcommittees will be hosting breakout rooms so that you can pop in and ask questions about the groups’ activities and how to get involved. Participating groups include: Communications Committee, Faculty Committee, Membership Committee, Research Administration Committee, eRA Committee, Research Compliance Committee, Animal Subjects Subcommittee, Subawards Subcommittee, Faculty Administrator Collaboration Team (FACT), Contracts Subcommittee

 

Tuesday, May 25

 

11:00 – 12:30

Contracts – Other Transaction Authority

 

Description – The Other Transaction Authority (OTA) working group will provide a summary of their conclusions, which will be further detailed in an upcoming white paper, as well as results from the FDP OTA survey conducted in February 2020.  The Contracts subcommittee will also provide an update on progress towards development of a Troublesome Clauses 2.0 database and discuss summary results from a pilot survey conducted on working group members’ experiences with DoD contract negotiations.

 

Speakers: Melissa Korf, Harvard Medical School; Missy Peloso, University of Pennsylvania

 

1:00 – 2:30

Subawards

 

Description – This subaward session will cover several topics, including working group updates, following up on invoicing discussion from the January meeting and talking about issues around state law.

 

Speakers – Amanda Humphrey, Northeastern University; Amanda Hamaker, Purdue University; Kevin Ritchie, Harvard University

 

3:00 – 4:00

Compliance Unit Standard Procedure/Universal Protocol Template

 

Description – During this session, presenters will provide updates on two burden reducing initiatives of the 21st Century Cures Act: the Compliance Unit Standard Procedure (CUSP) Sharing Site and the Universal Protocol Template (UPT). The CUSP Sharing Site is an online resource where participating institutions can share standard procedures used in animal care protocols. The goal of the UPT project is to create a user-friendly protocol template focused on required elements to ensure animal welfare and assist in IACUC review. We encourage all institutions with an animal program to attend.

 

Speakers – Bill Greer, University of Michigan; Ron Banks, The University of Oklahoma Health Sciences Center; Sally Thompson-Iritani, University of Washington

 

4:30 – 6:00

Faculty Forum and Business Meeting

 

Description – This session will provide open discussions about two projects underway as part of Phase VII of the FDP: 1) discussion and insights related to faculty responses to the interest survey that was developed as part of a new working group on nominations and engagement with FDP committees and 2) evaluation of FDP activities. The forum will provide background information on both projects and an update on the current status of each. Participants in the session will have an opportunity to discuss both projects and provide feedback on how they are evolving.

 

Moderators – Michele Masucci, Co-Chair of the FDP; Chair, Faculty Committee of the FDP; Robert Nobles, Vice Chair, Faculty Committee of the FDP

 

Speakers – Michele Masucci, Temple University; Robert Nobles, Emory University; Jason Carter, Montana State University; Michael Kusiak, University of California, Office of the President

 

Wednesday, May 26

 

11:00 – 12:30

eRA – SciENcv

 

Description - SciENcv updates including plans from the National Institutes of Health.

 

Speakers

 

1:00 – 2:30

Finance/Costing/Audit

 

Description – The Finance, Audit and Costing Policy Committee will continue the discussions from the last FDP meeting and focus on reducing administrative burden in the areas of financial, audit, and costing policies.

 

Speakers – Jim Luther, Duke University; Michelle Bulls, National Institutes of Health; other committee members

 

 

3:00 – 4:00

Export Controls

 

Description – The Export Control subcommittee reviews existing and new administrative requirements imposed by federal regulations and program officers related to export controls with an emphasis on harmonization of requirements across federal agencies, reduction of redundancies and identification of good practices.  In this session, the Export Control subcommittee will facilitate discussion around current issues in export control program requirements with a particular focus on the faculty experience and opportunities to reduce administrative burden.  We will review feedback from the membership in order to identify and prioritize areas where FDP could affect positive change with regards export control compliance.

 

Speakers – Doug Backman, University of Central Florida

 

 

4:30 – 6:00

Foreign Influence – Management of Improper Influence – Enhancing the Security and Integrity of America’s Research Enterprise Description

 

Description – Since August 2018, there has been a continuous evolution of understanding and guidance related to Improper Influence and the transparent reporting of outside activities and affiliations/relationships that could impact national security, economic security and/or the integrity of research. Over the past months, various federal entities had provided communication and clarification that continue to provide clarity around these topics. These communications continue to form the basis for a comprehensive approach to managing risk while ensuring that academic research continues to be open to collaboration, internationally & domestically, both within the United States and globally. Critical to this discussion continues to include harmonizing requirements, definitions, processes and expectations among federal agencies and managing administrative burden so that researchers and institutions can accurately and effectively “connect the dots” related to research endeavors to enhance the security and integrity of the research enterprise.

 

This panel will continue to leverage the unique relationship between research institutions and federal partners supported by the FDP.

 

Moderators – Jim Luther, Duke University; Pamela Webb, University of Minnesota

 

Speakers – Jean Feldman, National Science Foundation; Dr. Rebecca Keiser, National Science Foundation; Michelle Bulls, National Institutes of Health 

 

 

6:00 – 7:00

Faculty Happy Hour

 

Description – This is a chance for Faculty, and others, to get together and renew friendships and acquaintances and make some new ones. Join us for some friendly discussion and fellowship.

 

 

Thursday, May 27

 

11:00 – 12:30

Research Administration Committee

 

Description – The Research Administration Committee will provide updates and facilitate discussion around Expanded Clearinghouse and Open Government: Research Administration Data Subcommittees

(OG:RAD) activities. In addition, we will be discussing some initial work around developing proposal related initiatives to reduce administrative burden. These activities are taking place in close collaboration with the eRA Committee.

 

Speakers – Lynette Arias, University of Washington; Amanda Hamaker, Purdue; Stephanie Gray, University of Florida; Lisa Mosley, Yale University; Richard Fenger, University of Washington; Courtney Swaney, University of Texas, Austin

 

 

1:00 – 2:30

eRA - SAM.gov and UEI Update

 

Description – Major changes to SAM.gov go into production on May 24, 2021.  Representatives from General Services Administration (GSA) will discuss the updates and answer your questions and concerns. Additional information about the DUNS to UEI transition will be discussed. Including: when UEI will be exposed, agency plans for using UEI in applications, university hierarchies and multiple DUNS numbers.

 

Speakers – Christy Hermansen, GSA; Memi Whitehead, GSA

 

 

3:00 – 4:00

Faculty Administrator Collaboration Team (FACT)

 

Description – This session will focus on the actions that individuals can take to enhance the interaction between research faculty and research administrators at their institutions.  Results of a recent ThoughtExchange of FDP members will be shared and a live ThoughtExchange will be launched. The session will conclude with an open discussion about putting these ideas into practice.

 

Speakers – Steve Post, University of Arkansas for Medical Sciences

 

 

4:30 – 6:00

Foreign Influence – University Panel Improper Foreign Influence Implementation Discussion

 

Description – Following a brief summary of the most recent work of the FDP on this topic plus  gleaning key "take-aways" from the previous day's federal panel, the thrust of this university-focused session will be two-fold; understanding the faculty perspective on the ramifications and key questions or concerns that the emerging requirements pose for investigators (whether those are federal requirements or their institutional response to those requirements); and how institutions are so far approaching this continually evolving area to date in such areas as  communication, awareness, policies, and procedures.,  Today's dialogue is intended to  spark discussion around examples and current practices as well as what role FDP might play or activities that FDP could undertake to best support its members and the research community. 

 

Moderators – Jim Luther, Duke University; Pamela Webb, University of Minnesota

 

Speakers – TBD