Reviews existing and new administrative requirements imposed by federal regulations and program officers related to research data security, retention, sharing and integrity. The emphasis should be on harmonization of requirements across federal agencies, reduction of redundancies and identifying good practices.
Initiatives
Documents
Approved DTUA Pilot Proposal
Data Transfer and Use Agreement (DTUA) Templates and Samples
| Agreement Document | Purpose | |
|---|---|---|
Templates (should not be changed; must remove FDP branding if changed) |
One-Way DTUA Template (Face Page with Attachments 1 and 3) | One-way sharing of data between 2 parties; recipient may be granted the right to share data with permitted third parties. See DTUA FAQs for more information about permitted third parties. |
| Reciprocal DTUA Template (Face Page with Attachments 1 and 3) | Two-way sharing of data between 2 parties; recipient may be granted the right to share data with permitted third parties. See DTUA FAQs for more information about permitted third parties. | |
| Samples (changes may be made; must remove FDP branding if changed - See DTUA FAQs for more information.) | Collaborative DTUA Sample (Face Page with Attachments 1 and 3) | Agreement involves more than 2 parties. Data may flow in multiple directions. |
| COVID-19 DTUA Sample | Streamlined DTUA for 1-way sharing of data for COVID-19-specific purposes. May be used for public health purposes as well as research. Use of this sample in unmodified form will greatly facilitate researchers' rapid access to data. | |
| Attachment 2 (Except in the case of the COVID-19 DTUA Sample, there must be at least 1 Attachment 2 attached to each DTUA to convey appropriate data protection terms based on type of data.) | DTUA Attachment 2: De-Identified Human Subjects Data | Attach this to your DTUA when sharing data from human subjects that do not contain identifiers. |
| DTUA Attachment 2: Limited Data Set | Attach this to your DTUA when sharing data that meet the HIPAA definition of a Limited Data Set (LDS). | |
| DTUA Attachment 2: Personally Identifiable Information - Common Rule Only | Attach this to your DTUA when sharing data that contain identifiers and the data collection was governed by the Common Rule and not covered by HIPAA, FERPA, or other similar regulations. | |
| DTUA Attachment 2: Personally Identifiable Information - HIPAA | Attach this to your DTUA when sharing data that contain identifiers and is governed by HIPAA. | |
|
DTUA Attachment 2: Personally Identifiable Information - FERPA |
Attach this to your DTUA when sharing data that contain identifiers and is governed by FERPA. | |
| Attach this to your DTUA and insert data protection terms when your data do not fit into any of the above categories or when no specific data protection terms are required. |
Data Transfer and Use Agreement (DTUA) Guidance Documents
Data Transfer and Use Agreement - Pilot
FAQs - 3/26/2019 version 4
Approved DTUA Pilot Proposal
FDP DTUA Pilot Participating Organizations – Effective May 1, 2019
FDP DTUA Template Pilot Q1 Metrics Reporting Spreadsheet for period 11.01.2018 to 01.31.2019
FDP DTUA Qualitative Questionnaire – For use by both FDP DTUA Pilot Participants as well as other users of the FDP DTUA template to provide feedback to the working group on the usability of the templates.
Presentations
Subcommittee Members
| Member | Organization |
| Melissa Korf, Co-Chair | Harvard University |