Purpose
This page contains the expectations, process, and project management resources and guidelines to support any FDP Committee, Steering Committee, Subcommittee, or Working Group. Key resources include:
Committee, Steering Committee, Subcommittee, or Working Group Procedures
The FDP Initiation, Evolution, and Oversight on an FDP Demonstration Flowchart illustrates the process from an emerging topic or idea a member may have, proposal and approval of a Demonstration, formation of a group to oversee the Demonstration, and expectations of how the group operates:
Emerging Topic or Idea - Sessions and discussion groups can be held initially in coordination with the relevant Programmatic Committee Co-Chairs in order to learn and discuss possible roles or Demonstrations for FDP related to the topic or idea.
Demonstrations - Ideas that have the consensus and support of the Programmatic Committee Co-Chairs can move forward with development and submission of a FDP Demonstration Proposal.
Group Formation - Once a Demonstration is approved, the oversight Programmatic Committee will identify the FDP group type to oversee the Demonstration. This may involve establishing a new group through the FDP Subcommittee, Steering Committee, Working Group Formation Request.
Group Oversight - Routine reporting up to the oversight Programmatic Committee is expected. The group will be encouraged to disseminate and/or present its activities to the FDP membership, and such related activities should be coordinated with the applicable Programmatic Committee Co-Chair.
Group Management - Groups are expected to follow the FDP Committee Opportunities and Expectations resource outlining expectations to promote transparency to the FDP membership, including holding routine group meetings, providing updates, and using FDP-recommended project management tools.
Project Management Resources
FDP-provided project management tools are available to all groups. These tools will be integral to the management of meetings, reporting, and communications as well as maintaining a website and developing key resources relevant to the initiative.
Tool |
Function |
Use Requirements |
FDP Access |
Resources |
|---|---|---|---|---|
| Mura | Website Content Management |
Each Committee and Subcommittee has its own dedicated webpage. Each webpage contains the scope of authority, membership, and contact information Each Committee/Subcommittee should designate a Content Manager to edit content on the webpage on behalf of the group. The Website Working Group, as part of the Communications Committee, has a recommended webpage format containing a minimum of content requirements. |
Co-Chairs of FDP committee or subcommittee should contact the Website Working Group (as part of the Communications Committee) to designate a Content Manager at website@thefdp.org. In addition, they should include Sara Pietrzak on the email. Sara will provide access to Mura to the Content Manager. |
The Website Working Group will provide access to templates and training on a dedicated Google Drive for Content Managers. |
|
Listservs and Email Accounts |
FDP Email list communication (listservs and @ thefdp.org emails) |
Committees, Subcommittees, and Working Groups should consider a general listserv for membership updates as well as a Committee listserv to be utilized by the Committee members. Closed FDP listserv and email accounts are accessible to co-chairs and/or committee members. Open FDP listserv are accessible to a broader range of participants. |
Request for listserv online here
|
QuickGuide |
| Zoom Pro/ Zoom Government | Virtual Meetings | FDP-hosted meetings | Contact Sara Pietrzak | Quick Guide |
| Google Drive/ Google Docs | Shared Drive | FDP owns a Google account and has set up folders for Operational and Programmatic Committees with Co-Chair ownership of sub-folders. |
Contact the oversight Operational or Programmatic Committee Co-Chair |
Quick Guide |
| Trello | Project Mgmt & Status Tracking Software | FDP owns a Trello account and has set up folders for Operational and Programmatic Committees with Co-Chair ownership of sub-folders. | Contact Sara Pietrzak | Online Resources |
| Thought Exchange | Community dialogue & decision-making tool | Used for collecting anonymous feedback and thoughts from all individual members. Thoughts can then be themed and reviewed in a number of ways | Submit request form here | Online resources |
| Zoom Poll & Slido | Polling Software |
Structured participant polling capabilities (including advanced polling - such as matching, rank order, short answer, long answer) Ad hoc, on-the-spot feedback during presentations/discussions |
Contact Sara Pietrzak | |
| Survey Monkey and Qualtrics | Survey Software |
FDP survey to be sent out to FDP membership |
Contact Sara Pietrzak | |
| Slack | Project Communication |
For instant messaging and frequent contact outside of email Can be used for individual or group messaging |
Contact Sara Pietrzak | |
| JamBoard, Miro, and Zoom | Digital Whiteboard | Virtual brainstorming tool | Only the Zoom digital whiteboard (found in your zoom toolbar) is available through the FDP at this time. |