Subaward Forms

The FDP Subaward Templates were designed to expedite review among FDP member institutions.  However, non-FDP members institutions may also use the templates. The templates are considered an ongoing FDP demonstration. Workgroups are formed to monitor federal developments. The templates are not meant to be recycled or edited.

Please keep in mind, however, that the FDP makes no representation or warranties regarding the suitability of these forms for use on any federal or non-federal sponsored projects. It is the pass-through entity’s responsibility to ensure all required terms and conditions flow down to a subrecipient.  All users utilize these forms at their own risk.

The Research Terms & Conditions (RTC), which apply to research awards from a number of federal funding agencies, were approved in 2017. The RTCs are incorporated into the FDP Subaward Templates and are also hosted by the NSF for all federal participating agencies here:

All templates are updated annually through the efforts of a working group. Revised versions will be posted to this page in September, or as needed to address changes in Federal requirements. Please check here for the most recent versions before using the templates to develop any subaward agreement.

For more information, please review the guidance documents and FAQs provided below. If you cannot find the relevant information, please contact the co-chairs at

Templates and other Resources:

Risk Assessment

Templates (September 2017)

Cost Reimbursable Template
Fixed Price Template
Attachment 3A
Attachment 3B; Page 1 and Page 2 
NIH Cert of Confidentiality Pilot Language 7.25.18


Bilateral Template
Unilateral Template 

If your institution uses systems to populate templates, please contact Amanda Humphrey: if you experience any issues with loading these templates into your systems. 

Subaward Agreements with International Collaborators

Please note that these boilerplate templates should be revised according to your institution's policies and in accordance with the needs and location of the research project, etc. We provide a "Checklist of Additional Terms and Conditions to be Considered for Foreign Subawards," but strongly advise you to consult appropriate institutional officials to ensure the subaward meets institutional, sponsor and project requirements, 


Subcontract Agreement Sample for use Under Prime Contracts

A sample subcontract agreement and modification form have been created to assist in subcontracting under a prime contract (federal or non-federal). Please note that these boilerplate templates should be revised according to your institution’s policies and in accordance with the terms of your prime contract, the organization type of the subcontractor and any project specific requirements. 

Subcontract Template
Subcontract Amendment Template


Subaward Agreements Sample for Use Under Federally Sponsored Clinical Trials

A fixed price subaward agreement sample has been created to assist in subcontracting to enrolling sites under NIH funded clinical trials. Please note, this sample is boilerplate and should be modified only if necessary according to your NIH award.

FDP Fixed Price Clinical Trial Subaward Agreement – NIH (PDF)
FDP Fixed Price Clinical Trial Subaward Agreement - NIH (MS Word)


FDP Template / Sample Change Request Information

Please use the form and guidance below to make substantive change requests to the FDP subaward subcommittee. This form will help the co-chairs work through the points raised and help to determine how to bring forward to FDP members. If you notice any typos in the subaward template, please email the co-chairs at:

Guidance for Change Requests

FDP Template Change Request Form