January 2021 Virtual Meeting

Welcome to the January 2021 FDP virtual meeting!

Please review the agenda  below to see the great content that we have in store for you. Here is the link to the registration site. This is a two step process. You will first register for the meeting itself, then you will need to select the individual sessions of which you would like to attend. If you don't do this second part, you will not receive the links to the sessions.

Meeting Registration

Agenda

 

Friday, January 8 

12:00 – 1:30

FDP Phase VII New Member Welcome - Part II

Description: This is part two of the onboarding webinar series which is open to all members.  We will cover FDP communications/listservs, operational updates, current Demonstrations and how to get involved, and member testimonials.  (Note: The Part I webinar held on November 3rd is available online - see slides and video.)

* NOTE this has a separate registration that can be found here.

 

Monday, January 11 

11:00 – 12:30

Plenary – Catalyzing Translational Innovation in the Age of COVID-19

Description: Translational science is focused on transforming the process by which interventions that improve human health are developed and implemented.  Since its founding in 2011, NCATS has developed numerous scientific technologies and operational paradigms that improve the efficiency and effectiveness of translation for all diseases, including urgent public health issues such as the opioid epidemic and more recently COVID-19. Since March 2020, NCATS has pivoted many of its research activities spanning the translational science spectrum to address the diagnosis and treatment of COVID-19.  Dr. Christopher Austin will discuss the various initiatives and research projects that have been realized during the past year and highlight how NCATS’ collaborative approach to translational science has created an environment in which stakeholders can work effectively to bring promising therapies to patients and communities more quickly and efficiently.

Speaker: Dr. Chris Austin, Director National Center for Advancing Translational Sciences (NCATS), National Institutes of Health

 

1:00 – 3:00

Federal Agency Updates

Michelle Bulls, NIH; Jeremy Leffler, NSF; Debbie Rafi ONR; Matt Faulkner, USDA/NIFA; Antanese Crank, Kanitra Cobb, Mary Sladek, NASA; Alexandra Raver, EPA; Heidi Custer, DHS; Calvin Scott, AFOSR; , ARO; , AMMRC

 

3:30 – 5:00

FDP Committee Updates

Representatives from each of the FDP committees will update the membership on their accomplishments over the past year and what is planned in the upcoming year.

5:30 – 6:30

All Comers Happy Hour

 

 

Tuesday, January 12 

11:00 – 12:30

Foreign Influence Management – Enhancing the Security and Integrity of America’s Research Enterprise

Description: Since August 2018, there has been a continuous evolution of understanding and guidance related to Foreign Influence and the transparent reporting of outside activities and affiliations/relationships that could impact national security, economic security and/or the integrity of research. Over the past months, various agencies have had regional meetings, communications and regulatory guidance that continues to provide clarity around these topics. This communication, along with pending OSTP guidance, continues to form the basis for a comprehensive approach to managing risk while ensuring that academic research continues to be open to international collaboration both within the United States and globally. Critical to this discussion continues to include harmonizing requirements, definitions, processes and expectations among federal agencies and managing administrative burden so that researchers and institutions can accurately and effectively “connect the dots” related to research endeavors to enhance the security and integrity of the research enterprise. 

This panel will continue to leverage the unique relationship between research institutions and federal partners supported by the FDP. 

Moderators: Jim Luther, Duke University; Pamela Webb, University of Minnesota

Speakers: Jean Feldman, National Science Foundation; Dr. Rebecca Keiser, National Science Foundation; Michelle Bulls, National Institutes of Health

 

1:00 – 2:30

Subawards

Description: We will provide an orientation to the subcommittee for Phase VII members, and mention recent updates to the subaward templates and amendments as a result of the revised UG, along with related updates to the subaward FAQs and guidance. We will advertise our upcoming webinar in late January, which will go into greater detail on these topics. We will also have an interactive discussion on subaward invoicing frequency, and provide updates on various working group activities and other projects. 

Speakers: Amanda Hamaker, Purdue University; Amanda Humphrey, Northeastern University; Kevin Ritchie, Harvard Medical School.

 

3:00 – 4:00

Compliance Unit Standard Procedure/Universal Protocol Template

Description: The purpose of the session is for the working group leads to provide a progress report including a status update on the IACUC Universal Protocol Template and CUSP development.

Speakers: Julie Sharp, Sharp, University of California, San Francisco

 

4:30 – 6:00

Faculty Forum

Description: The faculty forum and business meeting will be an interactive session open to all FDP members with a specific focus on engaging with faculty representatives and participants to initiate Phase VII activities of the faculty committee. This will include a review of current and prior faculty activities and initiatives, a review of the strategic planning goals established to guide Phase VII of the FDP, and a discussion to identify potential new initiatives for Phase VII. Faculty will have an opportunity to meet faculty representatives who are leading specific initiatives and who serve as co-chairs and liaisons of FDP committees. The session will also include an opportunity for faculty to participate in breakout sessions to discuss and prioritize new faculty-led initiatives. The meeting will conclude with a discussion of potential rubrics for evaluating the impact and effectiveness of faculty involvement in the FDP.

Wednesday, January 13 

11:00 – 12:30

Contracts & Data Stewardship Subcommittees

Troublesome Clauses Database 2.0 and NIH Data Management and Sharing Policy discussion

Description: As was the case in 2007 when the FDP Troublesome Clauses Database was initially born, FDP member organizations continue to receive clauses in government contracts that require lengthy negotiation or are so onerous that the contract cannot be accepted. The current contract landscape presents many new challenges that require nuanced approaches to negotiation and/or compliance efforts.  The Contracts subcommittee is embarking on an effort to update the existing Troublesome Clauses Database to ensure that the data collected is best suited to meeting current needs and improve the user experience. During this session, we will provide updates on current progress towards a Troublesome Clauses Database 2.0 and seek feedback from the community on next steps.  

We will also discuss the Final NIH Policy for Data Management and Sharing recently released by NIH with an effective date of January 25, 2023 and potential opportunities for the Data Stewardship subcommittee to support FDP member organizations in compliance with this new policy while mitigating resulting administrative burden.

Speakers: Alex Albinak, Johns Hopkins University; Melissa Korf, Harvard Medical School

 

1:00 – 2:30

Finance/Costing/Audit Committee

Description: The Finance, Audit and Costing Policy Committee will continue the discussions from the last FDP meeting and focus on reducing administrative burden in the areas of financial, audit, and costing policies.  Specifically we will follow-up on the discussions related to reducing financial reporting burden (FFR/FCTR/LOC), Data storage costs (coordination with Data stewardship subcommittee), Improving Cash Management Practices (LOC harmonization/modernization; Treasury Offset transparency; de minimis refunds post-closeout, etc.); Faculty Workload Survey (Analyzing & addressing burden in Post-award areas) and other Direct Charging issues.  

Speakers: Jim Luther, Duke University and Michelle Bulls, National Institutes of Health and may be joined by other committee members.

3:00 – 4:00

Research Compliance Committee: Phase VII Road Map Planning

Description:  The Research Compliance Committee Reviews existing and new administrative requirements imposed by federal regulations and program officers related to research compliance with an emphasis on harmonization of requirements across federal agencies, reduction of redundancies, and identification of good practices. This includes human subjects protections, animal care and use, conflict of interest, export controls, and data stewardship. 

In this session, the Research Compliance Committee (RCC) will provide updates on current committee activities and facilitate discussion around RCC priorities for the beginning of Phase VII of the FDP.  We will review the 2018 Faculty Workload Survey report, with a focus on the Compliance Responsibilities and Safety and Security Responsibilities sections, and discuss feedback solicited from the membership prior to the session in order to identify and prioritize areas where FDP could affect positive change.  

Speakers: Melissa Korf, Harvard Medical School and Research Compliance Committee members

 

4:30 – 6:00

eRA – SciENcv Adoption

Description: Adoption of SciENcv remains an FDP priority in 2021.  Formal adoption by Federal agencies began with NSF in October 2020.  Many institutions have begun using it.  Speakers will provide an update on how it's going so far, what common issues they've seen, and answer questions from either a technical or policy perspective.

Speakers: Bart Trawick (NIH/NCBI) and Michelle Robbs (NSF).  For Q&A only, Jean Feldman (NSF)

 

6:00 – 7:00

Faculty Happy Hour

 

Thursday, January 14

 

1:00 – 2:30

Faculty Administrator Collaboration Team (FACT)

Description: This session will focus on the ways in which Covid-19 has impacted faculty/administrator collaboration. A panel of FACT members will provide results and analysis of a recent ThoughtExchange of FDP participants, followed by an open discussion of how FACT and FDP can assist in addressing identified issues and opportunities.

Speakers: Steve Post, University of Arkansas for Medical Sciences; Suzanne Alstadt, University of Arkansas for Medical Sciences; Lynette Arias, University of Washington; David Budil, Northeastern University; Lori Carter-Edwards, University of North Carolina-Chapel Hill; Mark Haselkorn, University of Washington; David Paul, University of North Carolina-Chapel Hill.

 

3:00 – 4:00

eRA – GSA Update on SAM and EUI

Description: General Services Administration (GSA) will provide and update on the Unique Entity Identifier (UEI) and other activities at SAM.gov. On April 26, 2021, GSA will release a major new version of SAM.gov integrated with beta.SAM.gov.  With this release, SAM.gov will include the functionality we have in SAM today along with assistance listings (formerly cfda.gov), wage determinations (formerly wdol.gov), contract opportunities (formerly fbo.gov), and contract data reports (formerly fpds.gov reports).  This session will walk you step by step through what is changing and how this impacts you as an entity who registers in SAM.gov today.  It will also provide the latest update on the federal transition from DUNS numbers to unique entity identifiers created in SAM.

Speakers: Christine Hermansen, General Services Administration;  Zack Sionakides, General Services Administration

4:30 – 6:00

Plenary – Research Trends and Outlook for 2021

Description: This plenary will focus providing a research-oriented outlook for higher education institutions in the midst of a continuing and evolving response to COVID 19 and the parallel transition in the federal government's leadership beginning in January 2021. The panelists will share perspectives on these issues based on their roles connected to their organizational affiliations. The panel session will also allow for comments and questions from the audience in a virtual format. All Virtual FDP participants are welcome to attend.

Speakers: Toby Smith, AAU; Debbie Altenburg, APLU; Joanne Carney, AAAS; Jennifer Poulakidas, University of California Los Angeles