Current Initiatives

Faculty Administrator Collaboration Team (FACT)
Dave Reed, Michigan Technological University
Mark Haselkorn, University of Washington

The FACT initiative is focused on leveraging the unique opportunity provided by the FDP membership and meetings, where Faculty and Administrators attend together, to enhance organizational faculty-administrator collaboration for successful research operations.

Click here to get more information.


Compliance Unit Standard Procedure (CUSP)
Aubrey Schoenleben University of Washington
Sally Thompson-Iritani University of Washington

CUSP is creating an online repository where institutions can share standard procedures used in animal care protocols with the broader animal welfare compliance community.

Click here to get more information.

Troublesome Clauses System
Contracts Task Force

Alex Albinak, Johns Hopkins University

An online database where FDP members can enter and access information about terms & conditions placed in research grants and contracts that are difficult to accept. The database tracks the negotiation of the clause, the resolution and any alternate language that was agreed upon. FDP members can use this tool to see how specific agencies have negotiated specific clauses previously and use that information in their negotiations.

Click here to get more information.

Expanded Clearinghouse / Subrecipient Monitoring
Research Administration Committee

Pamela Webb, University of Minnesota
Lynette Arias, University of Washington
Jennifer Barron, John Hopkins University

The goal of the Expanded Clearinghouse/Subrecipient Monitoring Workgroup is to develop one single web based repository for all FDP entities (and potentially others) to enter, upload, maintain and update all entity related information about their organization. This centralized online repository of entity information can then be utilized to enable Pass-Through Entities to obtain and review all necessary subrecipient entity information and conduct subrecipient entity monitoring and risk assessment activities in a timely and streamlined fashion without requiring time and resources to send and collect various forms to obtain information. The workgroup has developed this clearinghouse to demonstrate how creating a “one-stop shop” for information needed to comply with Uniform Guidance Subrecipient Monitoring requirements is feasible, reduces administrative burden and supports the request for a Safe Harbor.

Click here to get more information.

JAD Team
eRA Committee

Debbie Nixon, Duke University

The Joint Application Design (JAD) Team is a group of individuals with different roles in the grants application process that work with to address issues in the system and streamline the process of using to submit grant applications. They look at both the PDF forms submission process and the system-to-system submission process.

Data Standards and Application Partnership
Open Government Subcommittee

Richard Fenger, (Co-Chair) University of Washington
Stephany Endy, (Co-Chair) Case Western Reserve University
Avi Tembulkar, (Co-Chair) National Science Foundation

The FDP Open Government Subcommittee provides a forum to track, analyze, and streamline the impact of data driven initiatives stemming from various Federal Government directives such as the President’s Management Agenda (PMA), OMB memorandums, mandates, and agency goals on researchers, research administrators, and institutions. It facilitates the adoption of standards and their implementation to ensure transparency goals are met while maximizing positive impact and minimizing workload on all partners in the process. Finally, the committee coordinates with other FDP committees as needed (e.g. eRA, Expanded Clearinghouse) to address data-centric components of mutual interest.

Open Government: Research Administration Data subcommittee has partnered with OMB to explore data driven initiatives in support of the PMA and CAP goals, specifically CAP goal #8 for Results-Oriented Accountability for Grants, as well as the recent OMB memo M18-24 for Strategies to Reduce Grant Recipient Burden. It involves stakeholder engagement and establishing a feedback mechanism for OMB regarding data standards and their application related to several efficiency initiatives within the Federal Government. Wherever possible, projects will include agency perspective and collaboration in their feedback to OMB.

The partnership currently has following three areas of focus:

  • Post Award Management Draw-downs: Quantifying the workload associated with post award management, specifically grant drawdowns. In this project grant recipients will quantify the specific workload by FTE of preparing for drawdowns, drawing funds, and reconciling the funds from the existing institution accounting systems with the Federal Government drawdown systems. Attention will also be given to the number of different drawdown systems used by the FDP members.
  • Federal Systems Interaction: Documenting the number and purpose of federal systems used by awardees in assistance awards across the grant life-cycle to assist OMB in determining further improvements.
  • Grants Management Federal Integrated Business Framework (FIBF): Analyze and provide feedback to OMB on the federal data element definitions/standards developed under the FIBF.

Streamlining Proposal Submissions
eRA Committee

Megan Columbus, National Institutes of Health
Tom Drinane, Dartmouth College
Debbi Nixon, Duke University
Lori Schultz, University of Arizona
Ron Splittgerber, Colorado State University

The goal of the Streamlining Proposal Submission group is to identify opportunities for improvement, propose strategies for mitigating/ resolving the pain points and work with the FDP eRA Committee, FDP member institutions and federal agencies to implement effective improvements.

21st Century Tools
eRA Committee

Andrew Gray, University of Alaska
Rebecca Puig, University of South Florida
Ron Splittgerber, Colorado State University

The 21st Century Tools group explores and pilots the use of collaboration tools to enhance and facilitate FDP’s communication and planning.

eRA Committee

Lori Ann M. Schultz, University of Arizona

In collaboration with NIH & NSF, the FDP is exploring how a central repository of researcher profiles might be implemented in the United States. They are looking at systems that have been implemented on other countries as well as gathering input from stakeholders in the community.

Family Worklife Balance Project
Faculty Committee

Michelle Masucci, Temple University

A collaboration with NIH & NSF, this project is looking into best practices, policies and guidance on a federal and institutional level to help researchers achieve a good balance between their home life and work life.

Faculty Workload Survey
Faculty Committee

Sandy Schneider, University of South Florida

The FDP completed its second Faculty Workload Survey in 2012, the results of which have been cited widely. A third survey is now in the preparation phase, with the goal of monitoring progress and honing in on areas with substantial potential for alleviating unnecessary administrative burden related to federally funded research projects.

Click here to get more information.

IRB Exempt Wizard
IRB Subcommittee

Jane McCutcheon, New York University

The IRB Exempt Wizard is a proof of concept pilot that will allow investigators to enter information about the human subjects protocol into an online decision support system in order to determine if their protocol needs to be reviewed by a full IRB committee or if it exempt from such review.

Click here to get more information.

SMART IRB Task Force
IRB Subcommittee

Lynette Arias, University of Washington
Alex Albinak, Johns Hopkins University

The SMART IRB Task Force is working to develop a partnership between the FDP and SMART IRB, provide feedback on Reliance Agreements, and utilize FDP membership for input and advocacy.  

Click here to get more information. 

Subaward Forms
Subaward Task Force

Amanda Hamaker, Purdue University
Amanda Humphrey, Harvard University
Stephanie Scott, Columbia University

The subaward form is an ongoing project that has produced several subaward templates for institutions to use when processing subawards. The objective of the project is the adoption of a common agreement that all parties can use without changing the language. This reduces the time needed to review each agreement and streamlines the subaward process. Additional model agreements have been developed for use with foreign subrecipients, clinical trials and with contract prime awards.

Click here to get more information.