Subawards

The Subawards Subcommittee is responsible for developing, maintaining and providing guidance for issuing and managing subawards under federally funded grants, cooperative agreements and other funding mechanisms.  In addition, the Subcommittee generates tools and resources that will support efforts to reduce administrative burden related to processing and managing subwards.

 

Current and past projects illustrate our activities in support of the FDP mission:

 

Active / Ongoing Working Groups and Projects

Working Group/Project

Purpose & Goals 

Lead(s)

Status

FDP Subawards Templates

  • To maintain the accuracy of federal regulations and terms & conditions to be flowed down to subrecipients
  • To maintain lists of requested changes and suggestions.
  • Conducts webinars for FDP community on revisions and updates to the templates.

Amanda Humphrey, Northeastern University and

Laura Register, Stanford Univerity

Ongoing – templates are updated routinely based on sponsor updates

FAQs/Guidance Documents

  • To create FAQs clarifying the use of the FDP Subaward templates, and other issues concerning subrecipient relationships.
  • To maintain lists of items potentially requiring an FAQ.
  • Currently creating new FAQs and revising existing ones.

Stephanie Scott, Columbia University

Ongoing – FAQS added annually in the fall, as needed

Clinical Trial sample

To update the subaward sample to be used for NIH multi-site clinical trials.

Brenda Kavanaugh, University of Rochester and Jennifer McCallister, Duke University

Active

Foreign Subaward Guidance

To create FAQs related to FDP Foreign subaward templates.

Julie Renkas, College of Charleston

Active, nearing completion

Subcontract sample

To update current FDP Subcontract sample for PTEs to use when issuing subawards from a federal contract.

Jim Fong, UCLA

Active, nearing completion

 

Recently Completed Projects (will be updated as needed)

Working Group/Project

Purpose & Goals

Lead(s)

Status

Subrecipient vs Contractor Checklist

Created a tool to assist PTEs classifying subrecipients vs contractors per Uniform Guidance regulations.

Amanda Hamaker, Purdue University

Complete

Carryover Guidance Document

  • Issued a guidance document containing definitions, guidance and options for PTEs when restricting carryover to subrecipients.
  • Incorporated an Appendix in the main FDP Subaward FAQs.

Amanda Humphrey and Stephanie Scott

Complete

Foreign Subaward sample/template

Developed a subaward template for flowing down federal funds to foreign subrecipients.

Alice Reuther, University of Virginia

Complete

Prior Approval of Fixed Priced Subawards

  • Collaborated with COGR to bring awareness to NIH that requesting prior approval for fixed priced subawards issued under multi-site clinical trials was problematics.
  • End result: NIH re-coined them ‘fixed-rate’ subawards, similar to how DoD coined them in their T&Cs, and waived the prior approval requirement.
  • Issued guidance on the FDP Subawards Listserv.
  • Also wrote boilerplate language for prior approval requests to be used for fixed priced subawards (excludes NIH clinical trials).

Jennifer McCallister, Duke University

Complete

 

MEETING SUMMARIES AND PRESENTATIONS:

Available here: http://thefdp.org/default/meetings/previous-meetings/

 

FORMS, TOOLS & RESOURCES:

Developed by the subaward subcommittee are available here.

Members

Co-chairs may be reached at subawards@thefdp.org or via their individual email addresses below.

Member Organization
Amanda Hamaker, (Co-Chair) Purdue University
Stephanie Scott (Co-Chair) Columbia University
Amanda Humphrey, (Co-Chair) Northeastern University