Expanded Clearinghouse Subcommittee

Charge

  • To maintain and continue the development of one single web based repository for all FDP entities (and potentially others) to enter, upload, maintain and update all entity related information about their organization
  • To utilize this centralized online repository of entity information to enable Pass-Through Entities to obtain and review all necessary subrecipient entity information and conduct subrecipient entity monitoring and risk assessment activities in a timely and streamlined fashion without requiring time and resources to send and collect various forms to obtain information
  • To utilize data available on FDP member organizations, in the aggregate, to information and support FDP activities overall.

Current Initiatives

Project Management

  • Monitor action items in process on a weekly or as needed basis
  • Assist, as needed to help move items forward and share work among team
  • Develop short agendas and notes, as needed for weekly call or managing items via email
  • Think proactively about what might be coming up next for Clearinghouse activities and coordinate needed work activities and timing

Help Desk

  • Set up new users accounts for new orgs joining the Clearinghouse
  • Provide starter instructions to new users
  • Monitor helpdesk email for any technical or instruction help needed

Web based System

  • Ongoing day to day maintenance
  • Enhancements
  • Development (API, Financial Questionnaire, etc)
  • Troubleshoot technical issues

Education, Outreach & Evaluation

  • Instructions and supporting resources
  • Press Releases & other general communication
  • Clearinghouse instructional videos Articles/Presentations
  • Ongoing surveys and evaluations

Profile Review & Approval (Updates) & Data Analysis

  • Review and approve updates to existing profiles
  • Monitor profiles pending certifications
  • Follow up with entities with expired data
  • Data Analysis

Financial Questionnaire (for non-Single Audit orgs)

  • Continue development of a standard set of questions and data elements to be used for non-Single Audit organizations
  • Survey interest in pilot, execute the pilot as warranted, and consider future adoption of results into the Clearinghouse

Long Term Planning

  • Review future planning to include ownership, participation, maintenance and development, and use of data
  • Evaluate future expansion and use of Clearinghouse


Document/Resources

FDP Expanded Clearinghouse Pilot (Feb 2016 - June 2017)Archived information and materials

FDP Meeting Session & Other Clearinghouse Related Presentations

FDP Meeting Date Session Slides/Presentation Session Summary
September 2018 Session Slides Meeting Report
May 2018 Session Slides Meeting Report
January 2018 Session Slides Meeting Report
September 2017 Session Slides Meeting Report
May 2017 Session Slides Meeting Report
January 2017 Session Slides  
September 2016 Session Slides  
May 2016 Session Slides Meeting Report
January 2016 Session Slides Meeting Report
September 2015 Session Slides Meeting Report
May 2015 Session Slides  

 

Steering Committee Members

 

Initiative Partners
Overall Direction and Oversight (Co-Chairs)

Lynette Arias, University of Washington

Pamela Webb, University of Minnesota

Project Managment

Courtney Swaney, University of Texas, Austin

Denise Moody, Harvard University

Help Desk

Courtney Swaney, University of Texas, Austin

Web Based System

Chris Renner, Vanderbilt University Medical Center

Michael Johnson, Vanderbilt University Medical Center

Education, Outreach & Evaluation

Julie Thatcher, Institute for Systems Biology

Neal Hunt, Vanderbilt University

Profile Review & Approval (New)

Lynette Arias, University of Washington

Pamela Webb, University of Minnesota

Profile Review & Approval (Updates) & Data Analysis

Robert Prentiss, University of Texas, Austin

Webb Brightwell, Harvard University

Financial Questionnaire (for non-single audit orgs)

Sara Clough, University of Texas, Austin

Lesley Schmidt Sindberg, University of Minnesota

Long Term Planning

Jennifer Rodis, University of Wisconsin, Madison

Amanda Hamaker, Purdue University



Collaboration with Risk Assessment Questionnaire Working Group
Collaboration with eRA Committee
Collaboration with Subaward Committee

[Any FDP member willing to contribute to this topic may join our listserv. See FDP Mailing List for instructions for how to join the listserv.]