Responsibilities and Benefits

Institutional Membership

FDP Institutional Members are organizations receiving federal funding for research and/or educational activities through grant or cooperative agreement mechanisms. These include universities, colleges, minority serving institutions, predominantly undergraduate institutions, non-profit research institutes, hospitals/medical centers, and central system research offices.

Membership is for the six-year duration of each FDP phase. Membership fees are determined by tiers based on the applicant institution’s research expenditures. The FDP Finance Committee makes the final determination for the tier assignment. The current membership fee tier levels can be found here.

As a condition for participation as an Institutional Member, institutions shall agree to do the following:

  • Establish and maintain management and administrative procedures and systems that comply with the standards and requirements of the federal government for administering federal awards for research. Institutions must not be debarred from doing business with the federal government.
  • Appoint an administrative, faculty, and technical representative and encourage their involvement in FDP activities.
  • Participate actively, at institutional expense, in regular FDP meetings, committee and subcommittee meetings, working groups, and new or ongoing FDP demonstrations and pilots.
  • Attend at least two regularly scheduled FDP meetings each year
  • Pay the assessed annual membership fee by the stated deadline.  
  • Complete and maintain an accurate and current institutional profile in the Expanded Clearinghouse and utilize the Expanded Clearinghouse for all FDP institutional subrecipient monitoring activities.
  • Utilize the FDP subaward templates when passing federal funds from any FDP Federal Agency member through to other FDP institutions.
  • Continue efforts to reengineer and streamline internal processes and to maintain effective stewardship of federal support.
  • Complete the FDP annual report survey by the applicable deadline.

Institutional Membership Benefits include:

  • In-person interaction with federal agency representatives and representatives from peer grant-receiving institutions – a unique opportunity to voice opinions and concerns regarding upcoming federal changes
  • Participation in committee, subcommittee, and workgroup initiatives
  • Participation in the Faculty Workload Survey and access to the summarized results
  • Participation in the Expanded Clearinghouse covered by membership dues

 

 

Federal Agency Membership

All grant-making federal agencies wishing to participate in the Federal Demonstration Partnership may do so, provided it meets the requirements stated below. 

Federal agencies participating in the FDP shall agree to do the following:

  • Designate both an administrative and program representative to the FDP, and where possible, a technical representative.
  • Use the FDP as the primary focus for tests and demonstrations of reengineered processes and systems for the support of conducting research.
  • Apply Federal Research Terms and Conditions to grants and cooperative agreements, to the extent possible, on awards to FDP member institutions and consider limiting and removing wherever possible additional agency-specific deviations or additional administrative requirements.
  • Actively participate in regular FDP committee and subcommittee meetings and new or ongoing FDP demonstrations and pilots.
  • Consider contributing funding for FDP operating costs.

 

Federal agency benefits:

 

FDP gives federal agencies access to:

  • A unique forum of researchers, research administrators, and research institution information technology specialists with extensive knowledge and experience in managing federal research awards.
  • A self-selected and diverse group of institutions that are devoted to improving research productivity and minimizing administrative burden in an accountable environment.
  • A range of research institutions from throughout the nation: large, small, public, private, research intensive universities; emerging research institutions; minority-serving institutions; hospital affiliates; independent research labs; and statewide systems.
  • Prompt and thoughtful feedback on early-stage proposals for improvements in grants management and a diverse test bed for implementation of new research grant–related requirements, processes, and policies.
  • A group of affiliate organizations that share the FDP’s goals of reducing administrative burden for all participants in the federally-sponsored research environment.

Participation promotes partnership and interaction with other federal agencies and FDP member institutions committed to supporting effective research outcomes, awardee accountability, and clear communication.