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Procedures for Proposing New Demonstrations/Task Forces
One of the primary missions of the Federal Demonstration Partnership (FDP) is to serve as a test bed for new government-institutional initiatives. The FDP welcomes suggestions for new activities from within its membership as well as from individuals and/or organizations interested in enhancing and streamlining the government-institutional relationship.
In order to foster creative suggestions and ensure thoughtful consideration of all proposals, the following guidelines have been established:
Formation:
Any individual or group of members of FDP and Friends of the FDP may propose a Task Force to the FDP Executive Committee. The Executive Committee will review and act accordingly. The suggested format for the written 2-3 page proposal follows:
- Brief Description of Proposed Task Force and Title.
- Description of Purpose, Goals, and Objectives
- Estimate of time to accomplish objectives.
- Description of significance to FDP, the need for such a Task Force, and if there is a relationship to other committees or FDP activities.
Task Force Operation:
- The proposed composition of Task Force members must include participation from agencies, research administrators, and/or faculty that would be necessary for the Task Force to succeed. Friends of the FDP are welcome to participate as appropriate, but would normally not be involved in demonstrations developed by the Task Force.
- Two co-chairs will be named, one representing institutions, one representing the federal agencies.
- A governing structure will be established and included in the minutes of the Task Force
- Timetables for accomplishments, benchmarks, and assessment of progress will be developed.
- A listserv will be established and maintained.
- A date for completion of outcomes and termination of the Task Force will be proposed.
General Requirements for the Task Force:
- Membership to the Task Force will be by volunteering or assigning FDP members. Friends of the FDP are welcome to join the Task Force as non-voting members.
- Written progress reports are due to the Executive Committee one month* in advance of a regularly scheduled FDP-III meeting so that the brief description of progress can be prepared and distributed at the meeting. Included with the report will be a suggested agenda and an estimate of the number of attendees, including visitors. (This is necessary for the GUIR staff to have material to distribute, for members to be able to comment even if they are unable to attend, and for the selection of the appropriate meeting space, etc.)
- Establishment of a procedure for replacing co-chairs and other FDP members in the event of departure from FDP, inactivity, or other pressing matters must be part of each Task Force.
- The termination of a Task Force by the Executive Committee will normally occur upon receipt of a Final Report submitted to the Executive Committee. The Final Report should include recommendations to the FDP as well as a comparison of the work completed to the work originally approved. In the absence of Task Force activity or if other federal or FDP activities have superceded the original Task Force purpose, the Executive Committee can terminate the Task Force after notification to the chair(s) and the Task Force members.
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